If you’re a Nepali student planning to study in Japan, you must prepare and submit the following documents to apply for a Certificate of Eligibility (CoE) and Student Visa.
📍 Important Notes Before You Apply:
✔ Validity: Documents are valid only for 6 months from the issue date (Japanese-issued documents: 3 months).
✔ Translation: Documents in other languages must have a Japanese translation.
✔ Originals: Some original documents (e.g., graduation certificates) will be returned after verification.
✔ Signatures: All documents must be signed by the applicant and financial sponsor.
Documents Provided by Your Language School
1️⃣ Application Form – Filled with details, including your financial sponsor’s information.
2️⃣ Resume – Must include all education & work details with signature and explanation of any gaps in education or work.
3️⃣ Reason for Studying in Japan – A detailed statement written separately.
4️⃣ Pledge Document – A commitment letter (format provided by the school).
Personal & Academic Documents
5️⃣ Final Education Certificate – Original certificate of your highest education level (returned after verification).
6️⃣ Final Education Transcript – Original mark sheet or transcript.
7️⃣ Japanese Language Test Certificate – Proof of passing JLPT (N5 or higher), J-TEST, NAT-TEST, TOP-J, or GNK.
8️⃣ Japanese Language Course Attendance Record – If you have studied Japanese for 150+ hours, submit the attendance record.
9️⃣ Family Register Copy – Official relationship verification certificate.
🔟 ID Card Copy – Citizenship or national ID (both sides).
1️⃣1️⃣ Birth Certificate – Government-issued official document.
1️⃣2️⃣ Employment Certificate (if applicable) – Work history details, including job role and length of service.
1️⃣3️⃣ Police Report (if required) – Only needed if requested by Immigration Bureau.
1️⃣4️⃣ Student Status Certificate / Recommendation Letter – Issued by your college/school showing major, enrollment year, and expected graduation.
1️⃣5️⃣ 10 Passport-Size Photos – Size: 4cm x 3cm, taken within 3 months, upper body, no hat.
✍ Write your name on the back of each photo.
Financial & Sponsorship Documents
1️⃣6️⃣ Financial Sponsor Document – Signed document from your financial sponsor (format provided by the school).
1️⃣7️⃣ Bank Balance Certificate & Statement – Bank balance of at least 2.5 million Japanese yen (~NRs. 20–25 lakh), covering the last 3 years.
1️⃣8️⃣ Source of Funds Explanation – Documents proving how the sponsor obtained the funds.
1️⃣9️⃣ Income Statement – Sponsor’s income details for the last 3 years.
2️⃣0️⃣ Income Tax Statement – Tax records for the last 3 years issued by the government.
2️⃣1️⃣ Proof of Relationship Between Sponsor & Applicant – Documents such as birth certificates, family register, or notarized relationship certificates.
2️⃣2️⃣ Sponsor’s ID Copy – Both sides of the financial sponsor’s ID card.
Additional Notes
🔹 No Corrections Allowed: Do not use liquid paper/white-out on any document.
🔹 CoE Documents: Required for Certificate of Eligibility (CoE) application. Additional documents may be requested case-by-case.
🔹 Non-Returnable Documents: All submitted documents are non-returnable, except for original education certificates.
🚀 Need Assistance?
Navigating visa procedures can be confusing—but Shine Education Services is here to help!
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