Before starting your student visa application, you need to budget for various costs, including language courses, documentation, processing charges, and more. Here’s a detailed breakdown of the estimated expenses you might incur.
Pre-Application Costs
Before proceeding with the application, students should expect expenses in the following categories:
🔹 Japanese Language Course Fees – If you take preparatory language classes in Nepal.
🔹 Documentation Costs – Includes official paperwork processing.
🔹 Translation Charges – Converting required documents into Japanese.
🔹 Processing Fees – Costs associated with visa applications and school processing.
🔹 Miscellaneous Costs – Includes bank charges, ward office fees, and other administrative expenses.
📍 Estimated Documentation Costs in Nepal:
✅ NRs. 20,000 – 30,000 per student (varies by individual case).
✅ Includes fees for bank balance verification, ward office documents, etc.
Tentative Tuition Fees for Japanese Language Schools
Once your Certificate of Eligibility (CoE) is approved, you must pay tuition fees to the school via wire transfer.
| Fee Category | Year I | Year II |
|---|---|---|
| Application Fee | ¥20,000 – ¥30,000 | – |
| Enrollment Fee | ¥30,000 – ¥50,000 | – |
| Tuition Fee | ¥600,000 – ¥750,000 | Same as Year I |
| Course Books | – | May have to pay separately |
| Hostel Fee (if applicable) | Depends on the school | Depends on the school |
📌 Note: Fees vary based on school location and policies.
Additional Costs to Consider
Apart from school-related fees, students should budget for:
✔ Japanese Embassy or Consulate Fees – Visa application charges.
✔ Flight Ticket – Cost depends on the airline and season.
✔ Personal Shopping – Clothing, electronics, essentials, etc.
✔ Consultancy Charges – If you’re applying through an education consultancy.
Refund Policy for Application & Tuition Fees
Each school has different refund policies, but here are some general rules:
✅ Application & Enrollment Fees – Non-refundable once paid.
✅ Tuition Fee Refunds – Possible only in specific situations with valid reasons.
📌 Refund Scenarios & Policies
| Situation | Refund Policy |
|---|---|
| Visa application rejected by Embassy | Tuition fee refunded (proof required) |
| Student cannot attend entrance ceremony (valid reason) | Must inform school in advance, no refund for tuition fees |
| Delay in entering Japan | No prorated refund |
| Visa obtained but student does not enroll | Tuition refund available after deduction |
| After course starts | No refund |
📌 Cancellation Charges: ¥10,000 – ¥20,000 (deducted from refundable amount).
📌 Bank Transfer Fees: The student must bear the transaction costs when receiving refunds.
Important Notes
🔹 Before Obtaining a Student Visa – Ensure you receive a Certificate of Eligibility (CoE), Certificate of Enrollment, and other official documents.
🔹 After Obtaining a Student Visa (but before enrollment) – Visa must be unused to qualify for a refund.
🔹 Visa Application Rejected? – Proof of rejection (passport copy) is required for refunds.
🚀 Need Assistance?
We can help you with every step of the process, from application to visa approval. Get in touch today!
